From Customer Inquiry to
Paid Invoice, in One System Across the UAE
- RFQ to Invoice
- Split-Line Sourcing
- Supplier & Customer Portals
- Multi-Currency
One Platform for the Complete Trading Cycle
Mizvia connects sales, purchasing and accounts around one inquiry record, so every quote, order and document traces back to the request that started it. Here is what that changes for your team.
- Faster quotes, prices ready to compare
- Clear margins with consistent markup
- Fewer missed supplier and order follow-ups
- One record for sales, purchasing, accounts
- Branded documents, generated, not retyped
- Clear visibility from inquiry to payment
Why Trading Teams Need a Specialized ERP
Trading teams often manage inquiries, quotations, purchase orders and shipping documents across separate files. Effective software development helps connect these workflows and improve operational efficiency.
- Inquiries, supplier prices, quotes and orders kept apart
- Manual re-entry between quoting, purchasing and shipping
- Suppliers who never replied, noticed too late
- One total quote chosen instead of the best price per line
- Quotation versions and approval decisions lost in email
- Dashboard figures nobody can trace back to the records
Mizvia: Email, Spreadsheets, PDF Quotes, Phone Calls, Shared Inboxes, Paper Notes
Complete Procurement ERP Modules
Core capabilities across the trading workflow, from the first RFQ to proof of delivery.
Keep Every Customer Inquiry Traceable
Capture the details needed to source, quote and fulfil a customer request, then reach multiple suppliers without rebuilding the request.
Inquiry Management
- Part numbers, makes, models, quantities
- Vessel or project details and due dates
- Stages from Draft to Closed
- Reasons recorded for lost inquiries
- Reminders for suppliers yet to respond
Supplier Sourcing
- Send an RFQ to many suppliers in one step
- Match suppliers by category, make, model
- Up to five main suppliers per model
- Supplier country information
- Secure quote link, PDF or fillable Excel template
Compare Every Line, Then Quote With Confidence
Collect supplier prices in one format, choose the best source for each line, and turn the selection into branded customer quotations with options, versions and approvals.
Quotation Collection
- Prices, lead times and remarks online
- Email or paper quotes entered internally
- Supplier and internal quotes told apart
- Partial quotations flagged (6 of 7 items)
- Quotation revisions kept for reference
Quote Comparison
- Supplier prices side by side
- A supplier chosen for each line item
- One line split across several suppliers
- Selected prices carried into the customer quotation
Quotation Building
- Quotes built from selected supplier prices
- Markup, freight, packing, customs charges
- Quotation versions and multiple options
- Each option approved separately
Sharing & Confirmation
- Branded PDF quotations
- Shared by customer link or email
- Quotation chain locked when the customer confirms
From Approved Quote to Fulfilled Purchase Order
Two-stage approvals keep every decision on record, a confirmed quote drives the next steps, and each purchase order is tracked through to fulfilment.
Approval Workflows
- Two-stage approvals
- High-value quotes flagged
- Approvers see full details
- Decisions and reasons recorded
Sales Confirmation
- Advance or credit terms
- Delivery instructions
- Shipment planning
- Invoicing
Purchase Orders
- From quotes, or manual
- Every stage to fulfilment
- Supplier confirms via link
- Supplier invoices and payments recorded
Prepare Shipment Documents From Order Data
Shipment-specific documents support partial deliveries without treating every order as one complete shipment, and invoicing stays connected to the order.
Shipping Documents
- Invoice cum packing list
- Delivery notes
- Customs invoices
- Weights and HS codes
- Partial deliveries with per-shipment quantities
Invoices
- Proforma invoices
- Tax invoices on delivery
- Charges and tax summary
- Amounts invoiced and paid tracked
Proof of Delivery
- Stamped note attached
- Return date recorded
- Delivered orders missing proof identified
See the Pipeline and Control Who Does What
Dashboards trace every figure back to its records, and roles, audit trail and settings keep commercial activity controlled.
Order Tracking
- One tracking board
- Stages and ready dates
- Overdue items flagged
- Readiness reminders
- Suppliers past promised delivery flagged
Dashboards
- Quotes, POs, inquiries
- Revenue and outcomes
- From 7 days to all time
- Open the list behind any number
Reports & Export
- Sales by customer
- Purchases by supplier
- Reports by model
- Excel or PDF export
Audit & Traceability
- Who did what, and when
- Version history kept
- Logs of emails sent
- PDFs stored against each order
Settings & Currency
- Company and bank details
- Document numbering
- Letterhead and stamp
- Quote in USD, EUR, AED and more with controlled exchange rates
Security & Email
- Role-based access
- Expiring secure links
- HTTPS throughout
- Email via your own SMTP server, credentials encrypted
Three Ways to Work in Mizvia
Web Application
Sales, purchasing and accounts work in one application, each with their own role.
Supplier Portal
Suppliers submit pricing, lead times, remarks, confirm orders, track shipments, and manage profiles through secure links.
Customer Quote View
Customers open quotations online, review them and respond, without a login.
Four Roles, Each With
Its Own View
Admin
Company settings, users, roles and permissions.
Sales Team
Inquiries, supplier follow-up, customer quotes and approvals.
Purchase Team
Supplier quotations, supplier selection and purchase orders.
Accounts
Invoices, payments and financial documents.
The Complete Trading Lifecycle
One connected lifecycle, from inquiry to invoice.
- 01 Capture the inquiry
- 02 Send to suppliers
- 03 Collect supplier quotes
- 04 Compare and select
- 05 Quote the customer
- 06 Confirm and purchase
- 07 Ship and invoice
Designed for Parts Trading and Supply Businesses
From ship chandlers to export trading houses.
- Marine Spares & Ship Supply
- Industrial MRO & Spare-Parts Trading
- OEM Parts Distribution
- Oil & Gas and Offshore Supply
- Export Trading Companies
Why Mizvia?
Built Around Trading
Parts, makes, models, vessels and suppliers per model are part of the process, not workarounds.
Tailored to Your Process
Set up around how your team already quotes, buys and ships.
Setup Support Included
Your team starts on a configured system, not an empty one.
A Team in the Region
Set-up, training and support from iTrobes, in your time zone.
A question about your own workflow? We reply within one business day.
Frequently Asked Questions
What is Mizvia?
A web-based procurement and trading ERP for parts suppliers, covering the trading cycle from customer RFQ to supplier quotations, customer quotation, purchase orders, shipping documents and invoicing.
What happens in the free demo?
A 30-minute walkthrough on your own workflow. Bring a real inquiry and see it move from RFQ to supplier quotes, customer quotation, purchase order and shipping documents. No obligation.
How long does it take to get started?
It depends on your set-up. In the free demo we look at how you work today and give you a realistic timeline.
How does Mizvia help compare supplier quotations?
Mizvia lets businesses compare supplier prices, lead times and remarks side by side. Teams can select the best supplier for each line item and use the selected prices to prepare customer quotations.
Can Mizvia manage purchase orders and shipment documents?
Yes. Mizvia helps businesses track purchase orders through fulfilment and prepare shipping documents, delivery notes, customs invoices and related invoices using order data.
Can Mizvia support procurement for businesses in Dubai, the UAE and the GCC?
Mizvia helps parts suppliers and trading businesses manage supplier quotations, purchase orders and invoicing in one system, supporting smoother procurement operations for businesses in Dubai, across the UAE and throughout the GCC.
Book Your Free Demo
Tell us a little about your business so the walkthrough can focus on your workflow.